Terms and Conditions (“Terms”)

Last updated: 27/09/2022

Acknowledgment
Please read these Terms and Conditions (“Terms”, “Terms and Conditions”) carefully before using
the https://intranet.geopost.com/ website and the GeoWorld Intranet mobile application (the “Service”) operated by GeoPost SA (“GeoPost”, “DPDgroup”, “we”. “us”, “our”).

By downloading or using the Geopost Intranet app, you are agreeing to these terms which will automatically apply to you. You should make sure therefore that you read them carefully before using the app. We are offering you this app to use for your own use without cost, but you should be aware that you cannot send it on to anyone else and you are not allowed to copy or modify the app or any part of the app, or our trademarks in any way. You are not allowed to attempt to extract the source code of the app and you also should not try to translate the app into any other languages or make derivative versions. The app itself and all the trademarks, copyright, database rights and other intellectual property rights related to it still belong to Geopost SA (“Geopost”, “DPDgroup”, “we”. “us”, “our”).

At the bottom of these terms and conditions, you will be able to find links to our website where we set out our Privacy Policy, which will be relevant if you use the app and are incorporated into these terms.

Your access to and use of the Service is conditioned on your acceptance of and compliance with
these Terms. These Terms apply to all visitors who access or use the Service.
By accessing or using the Service you agree to be bound by these Terms. If you disagree
with any part of the terms then you may not access the Service.

User Accounts
To be eligible for an account on the GeoWorld Intranet, you must be a current Geopost employee.
You may register for an account with our mobile app by completing and submitting the account registration form on our website.

When you create an account with us, you guarantee that the information you provide us is accurate, complete, and current at all times. Inaccurate, incomplete, or obsolete information may result in the immediate termination of your account on Service.

You are responsible for maintaining the confidentiality of your account and password, including but not limited to the restriction of access to your computer and/or account. You agree to accept responsibility for any and all activities or actions that occur under your account and/or password, whether your password is with our Service or a third-party service. You must notify us immediately upon becoming aware of any breach of security or unauthorized use of your account.

You may not use as a username the name of another person or entity or that is not lawfully available for use, a name or trademark that is subject to any rights of another person or entity other than you, without appropriate authorization. You may not use as a username any name that is offensive, vulgar or obscene.

We reserve the right to refuse service, terminate accounts, remove or edit content, or cancel orders in our sole discretion.

Content
The primary function of this app is for Geopost employees to be able to access internal Geopost information, activities and tools, and to interact with their co-workers and communities.

Your Right to Post Content
Our Service allows you to post Content. You are responsible for the Content that you post to the Service, including its legality, reliability, and appropriateness.
By posting Content to the Service, you grant us the right and license to use, modify, publicly perform, publicly display, reproduce, and distribute such Content on and through the Service. You retain any and all of your rights to any Content you submit, post or display on or through the Service and you are responsible for protecting those rights. You agree that this license includes the right for Us to make your Content available to other users of the Service, who may also use your Content subject to these Terms.

You represent and warrant that: (i) the Content is yours (you own it) or you have the right to use it and grant us the rights as provided in these Terms, and (ii) the posting of your Content on or through the Service does not violate the privacy rights, publicity rights, copyrights, contract rights or any other rights of any person.

Content Restrictions
Geopost SA is not responsible for the content of the Service’s users. You expressly understand and agree that you are solely responsible for the Content and for all activity that occurs under your account, whether done so by you or any third person using your account.
You may not transmit any Content that is unlawful, offensive, upsetting, intended to disgust, threatening, libelous, defamatory, obscene or otherwise objectionable.
Geopost SA reserves the right, but not the obligation, to, in its sole discretion, determine whether or not any Content is appropriate and complies with this Terms, refuse or remove this Content. The Company further reserves the right to make formatting and edits and change the manner of any Content. Geopost SA can also limit or revoke the use of the Service if you post such objectionable Content.

Governing Law
These terms shall be governed and construed in accordance with French Law, and you agree to submit to the exclusive jurisdiction of the French Courts.

Links To Other Web Sites
Our Service may contain links to third-party web sites or services that are not owned or controlled
by Geopost SA.
Geopost SA has no control over, and assumes no responsibility for, the content, privacy policies, or practices of any third-party web sites or services. You further acknowledge and agree that Geopost SA shall not be responsible or liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with use of or reliance on any such content, goods or services available on or through any such web sites or services.

Changes
Geopost SA is committed to ensuring that the app is as useful and efficient as possible. For that reason, we reserve the right to make changes to the app for any reason.
We reserve the right, at our sole discretion, to modify or replace these Terms at any time.

At some point, we may wish to update the app. The app is currently available on Android and iOS – the requirements for both systems (and for any additional systems we decide to extend the availability of the app to) may change and you will need to download the updates if you want to keep using the app. Geopost SA does not promise that it will always update the app so that it is relevant to you and/or works with the iOS/Android version that you have installed on your device. However, you promise to always accept updates to the application when offered to you.

We may wish to stop providing the app and may terminate use of it at any time without giving notice of termination to you for any reason. Unless we tell you otherwise, upon any termination:
(a) the rights and licenses granted to you in these terms will end; and
(b) you must stop using the app and (if needed) delete it from your device.

Termination
We may terminate or suspend your Account immediately, without prior notice or liability, for any reason whatsoever, including without limitation if you breach these Terms and Conditions.
Upon termination, your right to use the Service will cease immediately. If You wish to terminate your Account, you may simply discontinue using the Service.

Contact Us
If you have any questions about Terms and Service, please send us an email at: team-intranet@geopost.com

Privacy Policy

Legal and copyright notice

×

Privacy Policy

Personal Data Protection Policy

Geopost is committed to personal data protection both during our business operations and as part of the services provided.
This Policy sets out the principles and guidelines we apply to protect your Personal Data. It is designed to explain:
• The types of Personal Data we collect and the reasons why we collect it,
• How we use your Personal Data,
• Your rights as the data subject.

This Policy applies to the processing of Personal Data in the context of GeoPost’s group intranet accessible through intranet.geopost.com. All operations on your Personal Data are carried out in compliance with the regulations in force and in particular with the European Regulation (EU) 2016/679 of 27 April 2016 on the protection of personal data (GDPR), the law n°78-17 “Informatique, Fichiers et Libertés” of 6th January 1978 as amended, as well as its application decrees.

How does Geopost deal with Personal Data Protection?

Geopost considers the protection of your Personal Data and privacy when designing new products and services (principles of “privacy by design” and “privacy by default”), and where appropriate, when these products or services are revised/upgraded. To ensure the security of your Personal Data and safeguard the proper exercise of your rights, GeoPost implements measures designed to protect your Personal Data :

• Establishment of a procedure for exercising rights and a procedure in the event of a personal data breach;
• Carrying out IT security and GDPR compliance questionnaires prior to the implementation of a project or an application;
• Verification of the guarantees presented by our subcontractors and future subcontractors with regard to the requirements of the GDPR;
• Carrying out internal audits, drawing up recommendations, monitoring and updating the inherent actions;
• Consulting with project managers to define relevant and reasonable retention periods, not exceeding the time necessary to fulfil the purpose of the processing;
• Maintaining and updating a register of processing operations;
• Conducting regular training sessions for all our employees;
• Coordination of a Data Protection Officer network including all our European subsidiaries

What Personal Data are used by Geopost?

GeoPost undertakes to only collect the data that is strictly necessary for the provision of the requested services.
If optional data is requested, you will be given a clear explanation of the Personal Data Geopost needs to provide the requested service and the data you may decide to provide voluntarily.

Where does the data we process come from?

The Group Intranet retrieves your identification data (name, surname, email) from the Group SSO. They are collected in order to identify you on the Group Internet and are mandatory.

To which services or companies are your Personal Data transferred to?

In the context of the Group Intranet, the data are not transferred to other services or companies.

Can your Personal Data be transferred to non-EU countries?
The data processed in the context of the Group Intranet is not transferred to non-EU countries.

How long will Geopost keep your Personal Data?
Geopost undertakes not to retain your Personal Data any longer than is necessary for the provision of the service or, if applicable, for compliance with the retention periods arising from the applicable limitation periods.
In the context of the Group Intranet, your data is retained from the creation of your account to up to 6 months after the deletion of your account. Following that limit, the information from your profile is deleted and the publications are anonymised.

Are your Personal Data protected?
Geopost undertakes to adopt all measures protecting the security and confidentiality of your Personal Data and, in particular, to prevent any damage, erasure or unauthorised access by a third party.
To this end, GeoPost has an Information System Security Policy based on the ISO 27002 standard, which defines the guidelines for good information security management practices. The policy covers human, physical, organisational and technical security controls.
If your Personal Data is affected by a security breach (destruction, loss, alteration or disclosure), Geopost undertakes to fulfil our obligation to notify Personal Data Breaches, in particular to the French Data Protection Authority (CNIL) and to inform you as soon as possible in accordance with Article 34 of the GDPR.

What are your rights concerning your Personal Data?
You may contact Geopost to exercise your rights held under the personal data regulations in force at any time:
Right of access: you may obtain a copy of your Personal Data being processed by Geopost;
Right to rectification: you may update your Personal Data or ask us to rectify your Personal Data processed by Geopost;
Right to object, in particular to prevent direct marketing: you may notify your preference not to receive direct marketing from Geopost or ask GeoPost to stop processing your Personal Data;
Right to erasure: you may ask Geopost to delete your Personal Data;
Right to restrict processing: you may ask Geopost to suspend the processing of your Personal Data;
Right to data portability: you may ask GeoPost to retrieve your Personal Data for reuse.

Whenever you sign up for a service or provide Personal Data, Geopost will state the postal and/or email address to which any data subject requests may be sent.
All requests must be submitted with proof of your identity. Geopost undertakes to respond to your data subject requests without undue delay and in any event, within the times imposed by law.

Contact
If you have any questions about the use of your data by Geopost, you can contact us at dpo@geopost.com.

Has GeoPost appointed a Data Protection Officer?

The appointment of a Data Protection Officer reflects Geopost’s commitment to ensuring the protection, security and confidentiality of Personal Data.
Our Data Protection Officer may be contacted at the following address:
Data Protection Officer
CP C703
9 Rue du Colonel Pierre Avia
75015 Paris

If you believe, after having contacted us, that your rights with regard to your data have not been respected, you may submit a complaint to the Commission Nationale de l’Informatique et des Libertés (3 place de Fontenoy – TSA 80715 – 75334 Paris cedex 07; tel: 01 53 73 22 22).

Changes to this Privacy policy

Our privacy policy is reviewed on a regular basis.

Geopost reserves the right to change its privacy policy at any time with or without prior notice. We therefore recommend that you inform yourself regularly about any changes. By using Geopost’s intranet you accept the terms of this privacy policy.

Cookies

We use cookies or other tracers to facilitate the use of the site, improve the performance and security of the site. These cookies are necessary for the use of the intranet.

GLOSSARY

All capitalised terms are defined as follows:

“Data Protection Policy”: Means this Policy describing the measures adopted for the processing, exploitation and management of your Personal Data and your data subject rights.

“Personal Data”: Means any information relating to you that can be used to identify you, directly or indirectly as a natural person.

“Processing”: Means any operation or any set of operations performed on your Personal Data.

“Personal Data Breach”: Means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your Personal Data.

×